PLEASE NOTE: Due to the Society’s charity status, GST is not applicable to entry fees.
Please write your entries clearly and supply all the information asked for. Please give all details requested on the entry form.
Please ensure that your correct postal address is given for confirmation of entries if required.
Carefully read the rules and instructions relating to your section entry to make sure that your entries are entered correctly in the appropriate classes.
Entries close 12pm Mon 18th August 2025
CONDITIONS OF ENTRY
membership and entry fees – All exhibitors to be Members or Honorary Members of the Bendigo Agricultural Show Society Inc. Membership is $60.00 per Exhibitor. Entry in ordinary classes $35 per sheep unless otherwise specified.
Responsibilities of exhibitor – The signing of the entry form for any exhibit is acceptance that the Society will not be responsible under any circumstances whatsoever, for any damage, injuries or loss to themselves, associated persons, belongings, livestock or vehicles. Exhibitors are responsible for the actions, doings, or sayings of their authorised managers, agents, or attendants.
AUTHORITY - The Show Committee shall have the power of the Society in relations to these regulations.
ACKNOWLEDGEMENT, RELEASE AND INDEMNITY – The exhibitor enters at his own risk. The Society accepts no responsibility for the loss of or damage to or by any exhibit. The whole of the Show, the events thereat, the exhibits and exhibitors and their agents shall be under the control of and subject to the decisions of the Officers, Committee or Appointees of the Society. Any decision or direction made, by either, whether in accordance with the rules or not, shall be final and binding and no Exhibitor shall have any right or cause of action against the Society or the Members of the Show Committee, or Appointees or any right to approach or seek relief from any Court because of any decision made by the Society, the Show Committee or Appointees.
ALTERATIONS TO REGULATIONS – No change can, under any circumstances, be made in the regulations of the Society so far as Exhibitors and Members and Members are interested, unless submitted and approved at the meeting of the Committee and duly communicated to the Exhibitors and Members.
acceptance or rejection of entries – The Society reserves the right to accept or reject any entry. The Committee shall have the power to impose a restriction on the number of entries if considered necessary to meet accommodation availability.
ALL ANIMALS ENTERED AND EXHIBITED – must be the bona-fide property of the exhibitor as specified by the individual Breed Society requirements.
ARRIVAL OF EXHIBITS – No exhibits will be allowed into the showgrounds prior to 10am Thursday 11th and must be penned and vehicles removed by 10.00am Friday 12th 2025.
CLASSES – As agreed by the Committee and listed in the Prize Schedule and regulations.
CLASSES, INSPECTIONS, STEWARDS – Classing and inspections are required by individual breeds in accordance with the rules of the respective Breed Society.
CONDUCT OF EXHIBITORS – Should the Society be of the opinion that: a fraudulent, false or erroneous statement has been made regarding any exhibit, or that the exhibit has been tampered with or improperly dealt with, then the exhibit or exhibitor may be dealt with at the discretion of the Committee.
CONTACT NUMBER – The direct number to the Secretary, Ian Furze, during the Show is 0447 370 093
DEPARTURE OF EXHIBITORS – NO EXHIBITS WILL BE ALLOWED TO DEPART FROM THE SHOW UNTIL THE COMPLETION OF THE SALE, SUNDAY 14TH SEPTEMBER 2025.
DISPUTES COMMITTEE – The disputes Committee consisting of 3 appointed persons will be responsible for the deliberation of any disputes that may arise.
DISQUALIFICATION – A disputes Committee shall have the power to disqualify any exhibit or Exhibitor for any reason which shall appear to warrant such Disqualification, at any time and whether a complaint has been lodged or not. Appeals on the inspection panel’s decision regarding testicles will be referred and inspected by the Societies appointed Veterinarian at the exhibitor’s expense if the exhibitor wished to proceed with an inspection.
DRESS CODE – To maintain an optimal level of presentation in the show ring, any person entering the show ring is required to be dressed in neat and clean clothing. Ties are not required. If the exhibitor has a uniform, wearing of that uniform is recommended.
ELIGIBILITY – Entries must comply with the entire tattoo, standards and other requirements of the individual Breed Society.
ENTRY LIMIT – Exhibitors are permitted a maximum of 3 entries per Class.
EXHIBIT ENTERED INTO INCORRECT CLASS The Chief Steward has the right to transfer entries between classes if he considers they are incorrectly entered in a class. The exhibitor will be advised accordingly if this occurs.
EXHIBITOR OF ANY DISAPPROVED EXHIBIT Any exhibit disqualified by a Disputes Committee and given notice to the effect by the Association must immediately remove such exhibit from the Show, if required to do so.
FEED & WATER CONTAINERS & FEED FOR EXHIBITS – for hygiene and flock health reasons, all exhibitors are encouraged to provide their own feed and water containers for use at the Show. Some may be available on site on request. Exhibitors must supply their own feed and labour requirements.
FIRE & SAFETY REGULATIONS – Cooking, heating of water by means whatsoever, the use of any device involving naked flames, and smoking are prohibited in or near any animal pavilion, stall or pen. The alteration or interference with any electrical wiring, switch, plug or socket is prohibited. Mains powered electrical appliances may only be used in or near any animal pavilion pen or stall if they are, in the Committee’s opinion, essential for animal care.
FOOTROT – No entries to exhibit footrot and to comply with entry form requirements.
HANDLING – No person, except inspectors, stewards, and judges, shall be allowed to examine exhibits until after all the awards have been made.
HEALTH ALERTS – All exhibitors and associated persons must abide by current and relevant health warnings and advice issued by Federal, State or Local government authorities.
Health Statement. Exhibitors should note that sheep will be penned in accordance with the Victorian Government OJD regulations. All enquiries should be directed to Accredited Sheep MAP Veterinarians. Exhibitors, please state on your entry form which section (C1 – C6) your flock complies with.
HORMONES – Any animal entered, which can be proved to the satisfaction of the Disputes Committee to have received hormones, shall be disqualified. The decision or determination of the Disputes Committee shall be final and shall not be called into question in any proceeding or in any manner whatsoever.
INSPECTIONS – Inspections will be carried out on teeth and testicles. The Inspection panel will refer any sheep in their opinion to the disputes Committee. Appeals on testicles will be referred and inspected by the Society’s appointed Veterinarian at the exhibitor’s expense if the exhibitor wished to proceed with an inspection.
INSURANCE – Any Exhibitor who desires to effect insurance should acquaint his Insurance Company of his own requirements. The Committee would point out to Exhibitors that the Society accepts no responsibility whatsoever for the safety or custody of the animals or items exhibited at the Show.
JUDGING – Any person interfering with the Inspectors, Stewards, Judges, or exhibits, or making audible remarks about them (unless authorised by the Stewards or in reply to the Judges) will be dealt with by the Stewards, with the penalty to be at the discretion of the Committee, with no appeals. The Committee will appoint the Judges and Stewards.
JUDGING RING – Any person (except Judges, Stewards, Secretary, Media and Attendants) found within the judging ring or animal pens during the judging, render themselves to be removed by order of the Stewards, and if repeating the offence or refusing to move, shall not be allowed in the ring again during the Show or other penalty as decided by the Committee.
LAMBPLAN – Exhibitors entering Lambplan classes must have a current Flock subscription to Sheep Genetics.
LIMIT ON ENTRY INTO MULTIPLE CLASSES – Subject to the relevant schedule, an exhibit must not be entered in more than one ordinary class. Special group classes, championship and trophy classes do not count as ordinary classes.
NLIS EAR TAGGING – All sheep, regardless of their age, must be identified with an electronic NLIS (Sheep) breeder tag or post-breeder tag, that was assigned for use on that property before they leave their property of birth or property from which they will be dispatched, except for the exempt classes of sheep specified in Agriculture Victoria NLIS Standards for Sheep & Goats.
PHOTOGRAPHS – No persons other than approved media will be permitted to take photographs or make drawings of any exhibits for publication without the consent of the Exhibitor.
OVINE BRUCELLOSIS – Entries will only be accepted from Ovine Brucellosis accredited free flocks or as determined by the Committee. Confirmation of this status must accompany entries for the Show.
OVINE JOHNE’S DISEASE (OJD) DECLARATIONS – Approved venue status accreditation for the show venue will be ratified by an accredited Vet engaged by the Society prior to the Show. Anyone who exhibits is part of a bio security plan to protect the Show, the exhibitors and the purchasers. As such, any sheep exhibited shall need to have been vaccinated for OJD or come from a flock that had 4 points or more under the previous National Sheep Health Statement as of the 5th March 2016. All entries to be accompanied by a National Sheep
PARTICULARS AND CONDITIONS OF ENTRY Entries must be on the required form and signed by the Exhibitor or authorised agent. The Member making the entry is responsible that the statements on the entry form are true and correct. Entries shall be deemed to have been made and accepted subject to the rules and regulations of the Society.
PLACE OF EXHIBITS – All Exhibitors must place their animals in the pens allotted by the Committee and must not be removed except by order of the Secretary or the Stewards.
PROHIBITED DRUGS – It is the intention of these regulations that all animals shall perform on their merits without the aid of drugs that will affect the conduct, performance or appearance of the animal. Provision is made in these regulations for the normal treatment of the animals by a qualified veterinary surgeon. An Exhibitor shall not administer and shall ensure that there shall not be administered to his exhibit any drug or substances herein called “a prohibited drug”. Prohibited drugs are substances originating externally whether or not they are endogenous to the animal and means any substance capable of affecting the performance or behaviour of an animal by its action upon the central or peripheral nervous system, the cardiovascular system, the respiratory system, the musculo-skeletal or theuro-genital system and shall include analgesics, anti-histamines, anti-inflammatory agents, blood coagulants, diuretics, hormones, and their synthetic counterparts, corticosteroids, anabolic steroids, local anaesthetics, muscle relaxants and tranquillisers and vitamins administered by injection.
PROTESTS – Protests or complaints in writing against any exhibit or Exhibitor must be lodged with the Chief Steward or the Secretary, no longer than 30 minutes of completion of judging of the event being judged, together with a deposit of $50.00, which may be forfeited in the case the protest or complaint is considered frivolous. Such protests or complaints shall be decided by the Disputes Committee. On consideration of the fact, a Disputes Committee has the power to call upon any Exhibitor for such information and particulars as they may consider necessary, with the onus of proof on the Exhibitor
BONA-FIDE the bona-fides of the exhibit or of compliance of the rules and regulations shall rest upon the Exhibitor, unless the Committee shall direct otherwise.
REGISTRATION – All animals entered must be recorded in flocks that are registered in the name of the Exhibitor in the flock book of the respective Breed Society.
REMOVAL OF AWARDS DURING THE SHOW Any Exhibitor or authorised manager, agent, or attendant, who removes or interferes with any official placard, ticket, or ribbon affixed or posted by order of the Committee, without the authority of the Secretary, or by refusing in any way to carry out any authorised instructions render themselves liable to a penalty of up to $200 as decided by the Executive Committee.
RIBBONS AND CERTIFICATES – Ribbons will be issued to the first; second; and third placing awarded by the Judge in each class or as otherwise specified. If the judge deems the animals’ worthy, then Highly Commended and Commended may be awarded.
Ribbon Colours: 1st - Blue, 2nd - Red, 3rd - White, 4th - Green, 5th -Yellow, 6th -Orange, Highly Commended - Mauve, Commended - Purple
SALE OF ANIMALS – All exhibits sold including genetic material (semen, embryo’s and DNA) by auction or private treaty will pay one (1%) percent of the gross sale price for any sales agreed and/or announced at the Show to the Society. This regulation applies to any sales up to one month after the auction date.
SCANNING – All rams entered into ordinary classes must be scanned and scan information worn by the handler in the judging ring, except for performance classes.
SHEARING DATES – No animals to be entered or exhibited that has been shorn before 1st August of the preceding year, unless otherwise specified.
SIGNAGE – Stud signage is limited to a single sign per exhibiting stud with dimensions no greater than 1metre x 50cm.
TRANSPORT OF ANIMALS – As required by Victorian and other statutory authorities.
TROPHY POINTS – As specified in relevant sections.
USE OF POWDERS AND OTHER SUBSTANCES – Exhibitors are not permitted to use powders or other substances on the face and/or colour on legs and feet in the preparation of any animal for showing.
VERMIN INFESTED ANIMALS – The Disputes Committee has the power to refuse admission to or cause to be removed from the Show any exhibit infected with any parasite, eg: scabby mouth, (especially any animal with lice), contagious or any other disease. Any Exhibitor who has vermin detected on exhibits, will only be allowed to exhibit at future shows if they produce a Department of Agriculture certificate stating that exhibits are vermin free in the week immediately prior to the Show.
WITHDRAWALS – No withdrawals will be permitted unless a notification from the Exhibitor, his authorised manager or agent is lodged with the Secretary before inspection or latest allowable time of arrival. After arrival at the Showgrounds an animal may be withdrawn from an event or class if it becomes unfit to compete.
